Applying for a visa

If you are from a country outside the European Economic Area you are likely to need a visa.

The Grimsby Institute is a Student Visa Sponsor. Our International office is happy to provide you with free immigration advice, information and guidance on a range of study-related immigration queries.

Student visa

International students coming to the UK to study full-time must apply for a student visa. Criteria are set by UK Visas and Immigration (UKVI).

Document checklist

1) Your passport, which must be valid at the time of your application, as well as other passports that you used to travel to/from the UK.

2) Your BRP card (if you have one).

3) Qualifications, which are detailed on your CAS.

4) Your tuberculosis test results if you’re from a country where you have to take the test.

5) English language certificate, see link for further information:

6) If your offer and/or CAS states that you are exempted from the English language requirement on the basis of a qualification from the majority, you will also need to obtain a NARIC Statement of Comparability for your qualification and submit it in support of your student visa application together with your original qualification and all other relevant documents.

7) Original bank statements or electronic bank statements (printed and stamped by your bank).

8) Your bank statement must show that you have enough money to pay your outstanding course fees (as listed on your CAS) and your living fees.

9) The funds must have been in your bank account for at least 28 consecutive (calendar) days ending with the date of the closing balance. The bank statement itself cannot be older than one month on the date of your visa application.

10) You can provide your parents’ bank statements, but will need to provide more documents in support of your visa application, such as original birth certificate, official translation if not in English, original letter from your parents confirming that you are their child and that you have their permission to use their funds.

Translating documents

If you need to translate your qualifications or any other documents in the UK, you can find local translation agencies using one of the internet search engines. It is advisable to contact a few agencies to compare costs and the length of time it will take agencies to translate your documents before deciding on one.

A certified translation must be dated and include details of the translator/translation agency (name and contact details), their signature and confirmation that it is an accurate translation of the original documents.

Healthcare charges

If you intend to come to the UK for more than 6 months, you will need to pay a health care surcharge as part of your student visa application. You pay the surcharge as part of the visa online application process.

Biometric details

You’ll be asked by the UK Government to provide your biometric information as part of your visa application when you attend your Visa Application Centre.

Credibility interview

The Home Office now has a scheme that will allow Entry Clearance Officers (ECOs) to request an interview with students in order to ascertain that the student’s intentions to study in the UK are genuine.

The process is carried out in two stages; students will be given a short interview lasting around 5 minutes at the point when your biometrics are taken. Students may then be called back for a further in-depth interview.

What happens if you are called for an interview:
It is essential that if you are called for interview, you are able to satisfy the Entry Clearance Officer (ECO) in the following areas. This is not a complete list and is only intended as a guide. You can be questioned regarding any aspect of your background or study plans.

  • Ability to speak English (regardless of IELTS score)
  • Knowledge of intended course of study/Grimsby Institute
  • Academic/employment background
  • Future plans
  • Finance.

If you are called to interview you must attend. Remember to prepare carefully and request a transcript at your interview appointment.

During your application process please ensure that you check your junk mail as this could be an email from the Home Office asking you to attend an interview. If you fail to attend an interview your application could be refused automatically.

New visa to travel

If your visa application is successful and you will be staying in the UK for more than 6 months, UKVI will issue you a one month Entry Clearance (permission to enter the UK) in a form of a vignette (sticker in your passport) that will allow you enter the UK.

When you arrive in the UK, you will need to collect your BRP card.

Collect your new BRP card once in the UK

Your BRP card is a Biometric Residence Permit (visa) that confirms your right to be in the UK for the duration of your studies. When you receive your BRP card, please check it to ensure that all of the details are correct.

Please also make sure that you comply with the conditions listed on your new BRP card.

You can collect your BRP from the local Post Office, your UKVI letter will have the address and the date your BRP will be available from. It is important that you collect your BRP on the date stated. You will need your passport, UKVI letter, your UK address and contact number to enable you to collect it. You will be given help and information on, e.g., where the local Post Office is, when you arrive.

Visa rejection

A visa refusal or rejection can occur if:

  • You do not use the correct form
  • You do not complete mandatory sections of the form
  • Do not pay your application fee or IHS charge
  • Do not provide your passport (without exceptional reason), BRP (if applicable), photographs and other mandatory documents.

If this happens your application and documents will be returned to you unprocessed. UKVI should refund your visa application and IHS fee, but may retain their admin fee.

What to do next

Contact the International department as soon as possible.

Registering with the police

Certain non-EU nationals must register with the police within 7 days of arriving in the UK. This means you need to register online within 7 days, not that you must have the appointment within 7 days. The actual appointment may be some time after you register, and you will need your BRP card to attend.

You should check your vignette (visa sticker in your passport) or Home Office visa decision letter to check if you are required to register with the police. See UK visas and registering with the police for more information.

Failure to register with the relevant police force when required to do so risks a fine of £5,000 and/or 6 months imprisonment. Registering late could affect any future visa applications.

Fraud and scams

The UKVI will never contact you by telephone or text to ask for money.

Student visa sponsor and your responsibilities

Your responsibilities:

UK Visas and Immigration (UKVI) requires the Institute and the students it sponsors to adhere to the following rules:

Providing current documents for scanning, keeping contact details up to date and abiding by the conditions of your visa:

  1. We will check and keep a copy of your passport, previous UK visas and current UK visa (vignette or Biometric Residence Permit (BRP) card) as well as your ATAS certificate, if required
  2. If you obtain a new passport or visa, or extend your visa during your time with us, you must provide new copies of these to the International Office.
  3. You should keep your own copies of all your documents. Carry these with you when you travel but keep them separate from the originals in case of loss or theft
  4. You must update the Institute on any changes to your UK contact address, telephone number and emergency contact details so that we can maintain accurate records.
  5. You must report certain changes in circumstances to UKVI
  6. You must abide by the conditions of your visa. These conditions include any work conditions or requirements to register with the police. If we have substantial reason to believe that you have broken the conditions of your visa, we may obliged to report this to UKVI as it is one of our duties as a Student visa Sponsor.
  7. For further information, please see UKCISA: Protecting your Student visa status.


Changes to your course

We must notify UKVI if you withdraw from your programme, fail to successfully complete your course or if your course ends early. This may result in your visa being curtailed.

Support during your studies

  1. As part of our duties as a Student visa sponsor, we are required to monitor your engagement with your course of study. Should you fail to engage in your course or be absent from studies without permission for an extended period of time, we may be required to inform UKVI. This can result in your visa being cancelled.
  2. Our aim is to provide you with academic and pastoral support so that you can complete your studies successfully. If you do not engage with your studies or miss contact points without permission, we may need to inform UKVI and they may curtail your visa.

For further information, please see the UKVI government guidance website.


  1. Overstaying is a breach of immigration law and is considered to be a criminal offence. There is no ‘grace period’ when it comes to overstaying. If you overstay your visa, it is in your best interest to leave the UK as soon as possible: the length of time you overstay by would affect the likelihood of being granted a UK visa in future.
  2. Overstaying falls under General grounds for refusal. You can learn more about these under ‘Requirements’ on this UKCISA webpage.

Our responsibilities to you

Student visa sponsor (see the UKVI register of Student visa sponsors) and must fulfil a number of UKVI obligations for sponsors in order for us to sponsor you to study here.


Not all Student visa students can bring family to the UK as dependants. Not all family members are classified as dependants.

For eligibility, please read the UK Visas and Immigration (UKVI) guidelines on family members, or the UK Council for International Student Affairs (UKCISA) guidelines on dependants.

Course dates and visa expiry dates

The expiry date of your visa depends on the length of your course. You can find your course end date in your CAS email which will be sent to you by email.

Students coming to the UK to do a period of study lasting up to 6 months

From 1 December 2020 Standard Visitor visa has replaced the short term study visa for the purposes of studying in the UK for up to 6 months.

Please familiarise yourself with other eligibility criteria (e.g. finances) on this government webpage before applying for this visa. Some nationalities can apply for this visa at the UK border, but some will need to obtain it in advance of travel.

Students attending graduation ceremonies

You may need to apply for a Standard Visitor visa if you want to return to the UK for graduation.

Friends and family visiting you

Friends or family who want to visit while you are in the UK can apply for a Standard Visitor visa. They cannot apply for or extend a Standard Visitor visa once they are in the UK.